Best Equipment Rental Software Solutions to Build a Rental Store or Website 2024

The equipment rental industry is an evergreen industry with ubiquitous demand around the globe. Entrepreneurs interested in the industry benefit from global development plans in all residential, commercial and infrastructure development sectors. Due to the ease of renting, tax saving benefit and hassle-free maintenance, contractors now prefer to rent equipment rather than buy. In addition, apart from heavy equipment and other equipment, all other types of equipment, such as electronics, outdoor gear, furniture, and medical equipment have tremendous demand.

However, to streamline operations, entrepreneurs require an online store. Their online equipment rental store will help them conduct rental e-commerce operations, reach out to a wider audience and even automate and digitalize daily repetitive tasks.

To help you select the best software for your requirements, we compared the most renowned equipment rental software of the industry. Below are some grounds on which the comparison is done.

Our Selection Criteria for Leading Equipment Rental Software

For a fair and impartial selection, we pitched several rental software on the following basis:

1. Features: The rental industry can have a diverse set of advanced features. However, to be called a true dedicated rental software, all software needed at least the basic rental features that facilitate rental operations. These features are a booking calendar, returns management and payments.
2. User Interface: The interface of a rental website is different from regular ecommerce sites. Some niches, such as electronics and AV equipment rental also require equipment to be sourced from nearby locations and thus require a map view. To find the top software, we evaluated the user interface of multiple rental software and shortlisted the most intuitive and manageable ones.
3. Hosting Type: In the modern day world, both SaaS and self-hosted options exist. Where SaaS software is initially cheaper to begin with, self-hosting is more cost effective in the long term and highly scalable. We delved into both hosting types and shortlisted equipment rental software that provided best value to clients. Thus, irrespective of the differences, no impartiality was directed against any hosting type.
4. Pricing: The budget range of every entrepreneur is different. To meet the budget range of maximum entrepreneurs, we evaluated software solutions that are cost-effective for both short term (1–2 years) and long term operations (3–5 years).

List of Top 5 Equipment Rental Software Solutions for 2024

1. YoRent

YoRent is a self-hosted rental software solution that along with rental capabilities, supports sales operations as well. It comes with a highly relevant set of features to simplify rental operations. With industry-specific interface designs and full-fledged theme customization in the backend, YoRent can suit equipment rental businesses of all types.

Additionally, the solution comes with multilingual and multi-currency functionality with over 20 payment gateways to help you target diverse audiences and target new regional markets. Being fully scalable equipment rental software, YoRent assists in business expansion and eliminates all software-led scalability issues.

Top Features of Yo!Rent

• Rental Booking Calendar
• Rental Security Management
• Rental Agreement and eSign
• Late Return Charges
• Daily, Weekly and Monthly Pricing
• Inventory Management
• Delivery and Self-Pickup
• Order Management

Pros

• Supports both rental and sales operations, giving full freedom to business owners
• Is a self-hosted solution, which is fully customizable and scalable. There are no restrictions on features, listings or transactions
• Tried and tested solution with presence in 70+ countries and 40+ rental niches
• Easy to migrate from any other software
• Highly cost-effective in the long run with one-time cost

Cons

• So many features look overwhelming at first. It can take business owners some time to get familiar with Yo!Rent.
• YoRent doesn’t offer any free trial, however, free live and personalized demos are provided by the team.

Price

• Being an on-premise software with self-hosting options, YoRent is available at a one-time cost.

2. Booqable

Booqable is a SaaS-based equipment rental software that is available on a monthly or annual subscription basis. Launched in 2014, Booqable provides all essential features that entrepreneurs require to launch a responsive rental store. With the help of Booqable equipment rental software, entrepreneurs can easily accept and complete online rental orders. Plus, its easy-to-use interface helps increase the overall engagement.

Top Features of Booqable

• Order Management
• Booking Calendar
• RFQ Management
• Delivery and Self Pickup
• Inventory Report
• Rental Security Management

Pros

• It is easy to launch an online store with Booqable
• Comes with a user friendly interface
• Has a large business base because of SaaS based model
• Multiple pricing options available to fit in your budget

Cons

• Monthly or annually recurring pricing that will never stop
• Not scalable. Limited features, staff accounts and locations in all packages

Pricing

• $35, $95 and $299 on monthly billing
• $29, $79 and $249 per month on annual billing
• $20 for each extra staff account and $25 for each extra location

3. Quipli

Quipli is a self-hosted software that provides entrepreneurs with the freedom to select their own hosting. Like Yo!Rent and Booqable, it comes with rent-centric features that automate rental operations. With its customizable theme and website builder, Quipli makes it very easy to set up a personalized equipment rental store.Lastly, it provides a smooth checkout process to ensure conversions.

Top Features of Quipli

• Booking calendar
• Inventory management
• Invoicing and payments
• Equipment Servicing
• Order management
• Supports sales functionality as well

Pros

• Gives more freedom to business owners in selecting a hosting server and business model
• Fully scalable software with one-time cost
• Supports Quickbooks integration
• Easy to set up and create an online store with Quipli

Cons

• Not suitable for all types of rental equipment
• Scope of improvement in order management views

Pricing

• Being an self-hosted software, Quipli is available on quotation basis

4 Sharetribe

Sharetribe is a renowned rental software in the market. It is also based on the SaaS model and helps entrepreneurs enter the rental economy with an enhanced feature set. Deployed on its in-house servers, Sharetribe reduces the overall launch time of your equipment rental store. Furthermore, it also comes with a Flex version that allows business owners to customize their store as per their business requirements.

Top Features of ShareTribe

• Booking Calendar
• User Management
• Catalog Management
• In-built Messaging
• Transaction Monitoring

Pros

• ShareTribe Flex version supports business growth at all stages and is fully customizable
• Comes with powerful admin management tools
• Pre-integrated with PayPal and Stripe
• Zero transaction charges of its own

Cons

• Not so cost effective in the long run
• Base packages are not scalable
• Extra monthly recurring charge for custom landing page

Price

• $99, $149, $199 and $299 on monthly billing
• $79, $119, $159 and $239 per month on annual billing
• $99 per month extra for custom landing page
• Visit here for ShareTribe Flex pricing

5. Point of Rental

Point of Rental is a cloud-based SaaS software with dedicated support for rental niches like heavy equipment, aerial equipment, recreational equipment and general tools. Serving 70+ countries, Point of Rental has contributed towards the growth of diverse rental businesses across the globe. It is a very suitable software for people looking for an easy to use platform.

Top Features of Point of Rental

• Product Inspection
• Catalog Management
• Automatic Service Order Creation
• One Step Debit/Credit Card Processing
• Inventory Management

Pros

• Highly suitable for startup level businesses
• Helps in managing servicing requests as well
• Comes with advanced reports and analytics

Cons

• The overall interface looks a bit outdated in comparison to other software
• The customer support has reportedly become worse

Price

• Available on quotation basis

Conclusion

In our evaluation, we found YoRent to be the best value for money. It is self-hosted and comes with many essential features to run a rental store. In the SaaS category, Booqable took the lead with its impressive UI and functionalities. While Quipli is also an ideal solution for launching a rental business, it is more suitable for the heavy equipment rental niche than other niches, and thus secured third position. Lastly, both ShareTribe and Point of Rental are robust software but their price point and design couldn’t compete with what the top three equipment rental software in our list provide.